Privacy policy

Established on July 3, 1992

Revised April 1, 2022

Seiya Sato, CEO of Nihon Axis Co., Ltd.

 Nihon Axis Co., Ltd. (hereinafter referred to as “our company”) supports cutting-edge science and technology in all fields. We are engaged in research and development, dispatch of engineers, engineering solutions and consulting business, and we recognize that the protection of personal information of customers, business partners, employees, and related parties is an important responsibility. Therefore, based on the personal information protection philosophy and the code of conduct that we have set ourselves, we will fully recognize our social mission, protect the rights of the individual, and comply with the laws and regulations related to personal information.
In addition, we have built a personal information protection management system to embody the policies shown below, and while constantly recognizing the latest IT technology trends, changes in social demands, changes in the business environment, etc., we will continue to improve them. We hereby declare that we will work together as a company.

1. Acquisition, use, provision, etc. of personal information

When acquiring personal information, we will specify the purpose of use as specifically as possible, and acquire it by legal and fair means to the extent necessary to achieve that purpose. In addition, we will not acquire sensitive personal information stipulated in the Personal Information Protection Law without obtaining the consent of the person in advance.
When using personal information, we will limit it to the scope of the purpose of use explicitly, notified, or announced to the person, and take measures to prevent unintended use.
When providing or entrusting the handling of personal information to a third party, we will do so legally within the scope of the purpose of use for which the person has given consent.

2. Implementation of safety measures

In order to ensure the accuracy of personal information and the safety of its use, we will establish safety measures such as information security measures, and appropriately prevent unauthorized access to personal information, leakage, loss or damage of personal information, etc. We will strive to correct security.
In addition, we have established internal rules regarding the protection of personal information, and are engaged in safety management such as training for officers and employees, management of entering and leaving the office, and supervision of contractors.

3. Appropriate response to complaints

Respecting the rights of the person who provided the personal information, when the person requests disclosure, correction, deletion, use or suspension of provision of self-information, we will legally respond to it and be appropriate regarding complaints from the person. We will do our best to accommodate you.

4. Compliance with laws, guidelines and norms

In order to realize proper protection of personal information, we will comply with laws and regulations regarding the handling of personal information, guidelines set by the government and other norms.

5. About continuous improvement of personal information protection management system

We regularly audit the operational status of the personal information protection management system, maintain it, continuously improve it, and improve the level of protection of personal information.

Basic policy regarding proper handling of specific personal information

The Company establishes this basic policy in order to work as an organization to ensure the proper handling of personal numbers and specific personal information (hereinafter referred to as “specific personal information, etc.”).

1. Compliance with related laws and guidelines

The Company has “Act on the Use of Numbers for Identifying Specific Individuals in Administrative Procedures” (commonly known as “My Number Act”) and “Act on the Protection of Personal Information” (commonly known as “Personal Information Protection Act”) and these. We will properly handle specific personal information, etc. in compliance with the government ordinances, ministerial ordinances, and guidelines.

2. About safety management measures

In order to properly manage specific personal information, etc., we will separately establish and comply with internal rules regarding the handling of specific personal information, etc.

3. About the contact point for handling questions and complaints

If you have any questions or complaints regarding the handling of specific personal information, please contact “5. Inquiries regarding personal information” in “Handling of personal information” below.

Regarding the handling of personal information

We are working on the appropriate protection of personal information based on the “Privacy Policy”. We will inform you about the personal information that we acquire or hold for the purpose of business as follows.

1. Name of this business operator of personal information

Nihon Axis Co. , Ltd.
2-13-8 Sotono, Hitachinaka City, Ibaraki Prefecture, 312-0053

2. Personal information manager and its contact information

The person in charge of personal information protection management of our company will be the head of the management department.
* Please contact “5. Inquiries regarding personal information” below.

3. Purpose of use of personal information

kindsPurpose
Applicants / recruitment candidates for our jobs・ Recruitment selection and related contact
・ In the case of dispatch applicants, compliance with dispatching agency obligations under the Worker Dispatching Act (including related laws, ministerial ordinances, guidelines, etc.)
・ Data analysis of applicants and recruitment candidates (individual identification is not possible) (Including publication of statistical data and disclosure to third parties)
Employees (including shared employees of the Group) and their families / guarantors・ Social insurance ・ Employment insurance procedures・Appropriate
evaluation and employment examination
・ Training, guidance and implementation of technical training, etc.・ Other personnel / labor management in general・ For dispatched employees, compliance with dispatching agency obligations under the Worker Dispatching Act (including related laws, ministry ordinances, guidelines, etc.)・ Data analysis of employees (publication of statistical data that cannot be personally identified) (Including disclosure to third parties)
Retired from our company・ Retirement procedures and related notifications
・ Data analysis of retirees (including publication of non-personally identifiable statistical data and disclosure to third parties)
Outside workers (contractor employees working on our premises, dispatch company employees, etc.)・ Business establishment entry / exit management, security management
, health and safety management
・ In the case of dispatched laborers, compliance with dispatch destination obligations under the Worker Dispatching Act (including related laws, ministerial ordinances, guidelines, etc.)
・ Data analysis of outside workers ( (Including publication of statistical data that cannot be personally identified and disclosure to third parties)
Personal information entrusted to us under a consignment contract, etc.・ Implementation of the contract
Business partners, managers, and persons in charge・ Examination / implementation of transactions and related communications
・ Information on services of the Company and Group companies
・ Data analysis of business partners (including publication of statistical data that cannot be identified by individuals and disclosure to third parties)
Various consultations and inquiries・ Data analysis related to consultations / inquiries and related inquiries /
consultations / inquiries (including publication of statistical data that cannot be personally identified and disclosure to third parties)

In addition, the purpose of use shall be as specified in writing individually.
* The acquired personal information will not be provided to a third party without the consent of the customer, except when explicitly stated at the time of acquisition. However, we may entrust all or part of personal information within the scope of the purpose of use.

4. Shared use of personal information

We will jointly use the following personal information in order to provide comprehensive services of our company and each company of the Yumeshin Beanex Group.

(1) Items of personal information used jointly: Name, address, telephone number, email address, organization to which you belong (name, address, department name, job name, email address, telephone number, FAX number), qualifications for possession, duties Career, transaction history, consultation history

(2) Scope of joint users: Subsidiaries and affiliated companies of SOURCEYUMEHANX Group Co., Ltd. and SOURCENY MENZ Group CO., LTD. However, companies located in foreign countries are excluded.

(* Refers to subsidiaries defined in Article 8, Paragraph 3 of the Regulations Concerning Terms, Forms and Preparation Methods of Financial Statements, and Affiliated Companies Defined in Article 8, Paragraph 5)
The scope of applicable group companies is Please refer to the link below.

List of Yumeshin Benex Group companies

https://www.yumeshin-benext.co.jp/company/group/

③ Purpose of use for joint users: Please refer to “3. Purpose of use of personal information”.

④ Acquisition method: Electronic data such as documents and emails, acquisition by telephone or face-to-face

(5) Personal information management manager for shared use: Personal information protection manager for the company that originally acquired the personal data (Personal information protection manager, corporate address, and representative of each group company are posted on each company’s website. Please refer to “Personal Information Protection Policy” and “Handling of Personal Information”.)

5. Contact point for inquiries regarding personal information

Nihon Axis Co., Ltd. Management Department
Personal Information Consultation Counter
TEL: 029-274-4492 (Reception hours 9: 00-18: 00)
FAX: 029-274-4145
* We also accept inquiries via the web form.

6. The name of the authorized personal information protection organization to which you belong and the address to which you can apply to resolve complaints.

Currently, there is no authorized personal information protection organization to which we belong.

7. Procedures, etc. for responding to “requests for disclosure, etc.” of personal information subject to disclosure

Regarding personal information subject to disclosure that can identify the person himself / herself, notification of purpose of use, disclosure, correction of content, addition or deletion, suspension of use, erasure and suspension of provision to third parties (collectively, “disclosure” When making an offer to request (such as), we will send you the form of the document (request for disclosure, etc.) to be submitted when requesting disclosure, etc., so the “application form” You can apply by filling out the necessary information in and attaching documents that can confirm that you are the person who applied. Please check the following for the specific procedure.

1) Acceptance of requests for disclosure, etc.
① Please contact the following address.
We will mail the “prescribed form”, so after arriving and agreeing to our “Handling of Personal Information”, please mail or bring it to the following address.


2-13-8 Sotono, Hitachinaka City, Ibaraki Prefecture 312-0053
Nihon Axis Co., Ltd. To the contact point for inquiries regarding personal information


(2) To verify your identity, please mail or bring one of the following documents with (1) “Prescribed Form”.

・ A copy of a driver’s license, passport, or other official certificate that can be used to verify the identity (the name and address of the person requesting disclosure, etc. are stated)
・ A copy of the resident’s card (request for disclosure, etc. ) Created within 30 days before)

(3) If an agent performs the procedure, please mail or bring one of the following a) and b) documents in addition to (1) “Prescribed Form” and (2) “Identity Verification Document”.
A) A copy of the agent’s identity verification documents
, documents certifying the agent, the agent’s driver’s license, passport, and other official certificates that can be used to verify the agent (name of the agent requesting disclosure, etc.)
A copy of the resident’s card of the agent (created within 30 days before the request for disclosure, etc.)・ If the agent is a lawyer, a document showing
the registration number a)
If the registered domicile is clearly stated in the document certifying the right (such as a power of attorney) or the document certifying the person or the agent, you may delete it.
・ Documents certifying the person or agent will be responsibly disposed of within 2 months after we obtain them.

2) Fee for “Request for Disclosure, etc.” and Collection Method
Only in the case of notification of purpose of use or request for disclosure, the following amount (including reply fee from our company) will be charged for each request. Please enclose the following amount of postal fixed amount small exchange when mailing the billing documents.


・ Fee amount: 1,000 yen (tax included)


3)
Notification of examination results We will notify you of the results of our examination without delay by the following method.

・ In the case of notification or disclosure of the purpose of use of personal information, a document will be mailed or handed over
. Or email
* For the destination of the document, select one of the following appropriate methods.
・ Mail the reply to the registered address.
・ Fax the answer text to the registered fax number of the person.
・ E-mail the reply text to the registered e-mail address of the person.
・ Call the registered person’s phone number and answer verbally.

that’s all